What is the Health & Safety Management System?

The Caisorp Health & Safety Management System (HSSE) is a comprehensive platform designed to help organisations manage, monitor, and improve workplace health and safety processes across the entire business.

Developed for real operational environments, the system provides a centralised solution for recording incidents, managing hazards, tracking corrective actions, conducting investigations, and generating meaningful compliance and performance reports.

The system helps organisations improve visibility, accountability, response times, and overall workplace safety performance.

The Caisorp Health & Safety Management System has been developed with a strong focus on practical usability, operational visibility, and process accountability.

By centralising safety processes into a single platform, organisations can improve compliance, reduce risk exposure, streamline investigations, and build a stronger workplace safety culture.

Key Benefits

• Improved Workplace safety through reduced workplace incidents and create a safer environment for employees, contractors, and visitors
• Support workplace health and safety compliance requirements with centralised records, reporting, and audit trails
• Gain clear visibility of incidents, hazards, investigations, and corrective actions across the organisation
• Improve response times by tracking incidents, hazards, and overdue corrective actions in real time
• Replace manual spreadsheets and paper-based processes with one integrated management platform
• Use powerful reporting and trend analysis to identify risks, improve processes, and support continuous improvement initiatives
• Easy-to-use and intuitive interface
• Built on the proven HCL Domino / Notes platform

Incident Management

Efficiently record, track, and analyse workplace incidents from one central location.

Features

• Incident recording and tracking
• Classification by site, risk, incident type, nature of injury, body part, mechanism of injury, and activity performed
• Equipment-related incident tracking
• Incident draft management
• Event number tracking and reporting
• Historical incident analysis and trending

Hazard Management

Proactively identify and manage workplace hazards before incidents occur.

Allows organisations to

• Record and monitor hazards
• Categorise hazards by type, risk, and location
• Track hazard status and resolution
• Generate hazard reports by site, type, and date range
• Improve preventative safety management across the organisation

Investigations & Corrective Actions

Ensure incidents and hazards are properly investigated and resolved.

Capabilities include

• Investigation workflow management
• Tracking of open, awaiting, and completed investigations
• Corrective action assignment and monitoring
• Overdue action tracking by assignee and risk level
• Full audit trail of actions taken
• Improved accountability and follow-through

Notifications & Escalations

Generate meaningful reports to improve maintenance performance and decision making.

The platform includes

• Internal notification management
• External notification management
• Automated notifications by incident type and risk level
• Tracking of outstanding and overdue notifications
• Improved communication between departments and stakeholders

Reporting & Compliance

Allow staff throughout your organisation to submit maintenance requests directly into the system.

Reporting features include

• Monthly incident and hazard reporting
• Corrective action status reporting
• Investigation tracking reports
• Trend and risk analysis
• Flat reports for exporting and auditing purposes
• Permanent historical reporting for benchmarking and compliance reviews

Configurable Administration

Allow staff throughout your organisation to submit maintenance requests directly into the system.

Administrative features include

• Site and business unit management
• Department configuration
• Customisable incident categories and hazard types
• Injury and treatment classifications
• Internal and external notification setup
• Flexible system configuration options